Five Star Millwork

Office Administrator

Are you a highly organized, efficient administrator? You might be a candidate for our office administrator position.



  • Sort and match sales paperwork
  • Confirm and adjust invoices in preparation for billing in coordination with branch manager and sales team
  • Review work for accuracy
  • Prepare credit memos assuring proper paperwork
  • File sales paperwork in accordance with Company procedures
  • Provide copies of invoices or statements to customers on an as needed basis


  • File purchase orders
  • Match packing list to purchase orders when received
  • Receive inventory into accounting system
  • Work with managers and A/P clerk on inventory corrections


  • Prepare cash drawer reconciliations
  • Prepare daily cash deposit
  • Prepare daily AR deposit and send backup to AR department
  • Prepare bank deposits daily

Branch Manager Assistance

  • Answer a high volume of phone calls and direct to appropriate parties
  • Assist inside sales reps with sales responsibilities
    • Preparing quotes for potential customers
    • Preparing computer generated work orders for customers
    • Handle and process customer returns
    • Work closely with Branch Manager
    • Develop and maintain a working technical knowledge of products sold
    • Occasional purchasing of inventory
  • Receive products via UPS, FED-EX and other deliveries
  • Mail sorting
  • Review and forward faxes as directed
  • Monitor warehouse management system orders and processes
  • Troubleshoot errors between Warehouse Management System and ERP systems
  • Assist branch manager and credit manager with various special assignments
  • Organize ordering of lunch for sales team and for special events / meetings


  • 2-3 years’ experience in receiving or billing function preferred
  • Highly motivated self-starter that is capable of multi-tasking
  • Proficient in Microsoft Office Excel, Word, Quickbooks and Outlook
  • Excellent communication skills
  • Detail-oriented
  • Able to work in fast-paced environment


  • Unparalleled work environment
  • Competitive pay
  • Paid vacation and holidays
  • A yearly review